Privacy Policy

This Policy applies as between you, the User of this Website and the owner and provider of IntRec Apps and Sites.  This Policy applies to our use of any and all Data collected by us in relation to your use of the Apps and Sites.   

Definitions and Interpretation  

The following terms shall have the following meanings in this policy:    

Data 

means all of the information you submit to the apps or websites as a whole. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998;

Cookie 

means a small text file placed on your device by our Sites and Apps when you visit certain parts of our Sites and Apps and/or when you use certain features of our Sites and Apps.  

Us 

Means IntRec sp z o. o., whose address is at Ulica Szkolna 15, 20-124 Lublin, Poland 

EU Cookie Law 

means the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011; 

User 

means any third party who visits the sites and apps but is not employed by Us or acting in the course of their employment and uses the sites and apps solely for their own personal use. 

Sites & Apps 

www.intrec.io or net or pl or intreccourses.net (“Our Sites”) and Google and IOS IntRec Apps for Recruiter and Candidates (‘’Our Apps) 

  

Scope of this Policy 

This Policy only applies to IntRec and User actions on our sites and apps.  It does not extend to any websites that can be accessed from our Sites and Apps including, but not limited to, any links we may provide to social media websites. 

In accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of physical persons with regard to the processing of personal data and on the free movement of such data (GDPR), we inform you about the processing of personal data provided to us through this website and its applications:

Who is responsible for the processing of your personal data?

Office in Poland: IntRec Sp. z o.o

KRS: 0000791961

Postal Address: Lublin, 15 Szkolna Street. POLAND

Contact email: info@intrec.io

For what purpose will we process your personal data?

Personal data will be processed only for the purposes of personnel selection processes.

In any case, there is no discrimination based on birth, age, race, sex, religion, or any other personal or social condition or circumstance.

What personal data are the subjects of this processing?

The Informed Consent of the data subject is required under  Art. 6.1.a) GDPR.

Identification/ contact

Name and surname, address (postal or email), telephone number, signature, image and voice.

Personal characteristics

Biometric data, including facial image, tone of voice, facial features, head movement, and behaviour data, are collected by means of video interviews using artificial intelligence to analyse personality, emotions, and competencies.  IN NO EVENT IS THE BIOMETRIC DATA INTENDED TO UNIVOCALLY IDENTIFY A PHYSICAL PERSON.

Academics and Professionals

Training, qualifications, candidate history, professional experience, and membership in professional associations or associations

Job Detail

Category/ grade, job, Salary, history of employment, Licenses, Languages, skills and competencies.

Other Data Collected 

Without limitation, any of the following Data may be collected by this Website from time to time: 

  • IP address (automatically collected); 
  • web browser type and version (automatically collected); 
  • operating system (automatically collected); 
  • a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected) 

 

What is the legitimacy for the processing of your personal data?

The provision of personal data is a condition for assessing your ability to work in order to participate in the personnel selection process. You are obliged to provide them and the consequence of not providing personal data will be the impossibility of using the services of IntRec Sp. z o.o.

Your data will be processed in an automated manner, including in the form of profiling. Automated decision-making will be carried out based on the principles described on the website intrec.io. The consequence of such processing will be the selection of candidates for the job requested by a given IntRec client (a company looking for employees, for the position for which it is applying) from the group of Candidates, or users of IntRec Candidate, who apply for a certain job position.

Our Use of Data 

Any personal Data you submit will be retained by Us for a period of five year. 
Unless we are obliged or permitted by the User or the law to do so, and subject to Clause 5, your Data will not be disclosed to third parties. This includes our affiliates and other companies within our group. 
All personal Data is stored securely in accordance with the principles of the relevant European legislation.   
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Sites and Apps.  Specifically, Data may be used by us for the following reasons: 

  • improvement of our products / services. 
  • transmission by email of promotional materials that may be of interest to you. 
  • contact for market research purposes, which may be done using email, telephone, or mail.  

Such information may be used to customise or update our Sites and Apps. 

Will we transfer your personal data?

The recipients of the personal data will be the companies in charge of the selection process through the IntRec Recruiter application.

Personal data will be transferred to a third country/international organisation if you choose the application process for a position based in a third country or to an international organization. You always have the informed consent of the data subject (Art. 49.1.a GDPR).

What rights do you have when you provide us with your personal data?

As an interested party, you are assisted by the rights indicated below, but please note that in the case of social networks, we access the personal data that appears in your profile as a result of the mutual monitoring made to our Facebook, LinkedIn, or Instagram accounts exclusively; therefore, to exercise the rights over your personal data, you must do this with the social network provider yourself.

Right of Access: You have the right to know if your data is being processed and to receive that information in writing through the requested means.

Right of Rectification: You have the right to request the rectification of your data if it is inaccurate or incomplete.

You have the right to request the deletion of your data, however, you must bear in mind that the right of deletion is limited when there is a legal right to retain or block your data.

In certain circumstances, the interested parties may request the limitation of the processing of their data, in which case we will only keep them for the exercise or defence of claims, the protection of third parties, or for reasons of important public interest.

In certain circumstances and for reasons related to your particular situation, you may object to the processing of your data. The person in charge will stop processing the data, except for compelling legal reasons, or the exercise or defence of possible claims.

When the processing of your data is based on consent or is necessary for the execution of a contract or pre-contract and is carried out by automated means, you will have the right to the portability of your data, that is, to have it delivered in a structured format that is of common use and readable, even to have it sent to a new data officer.

Any interested party may lodge a complaint with the competent Control Authority in the field of Data Protection, especially when he has not obtained satisfaction in the exercise of his rights and the way to contact it will be to write to the President of the Office of Data Protection.

You may request it in writing, and it must be sent to the postal or electronic address of the Data Protection Complaint Team.

Third-Party Websites and Services 

We adopt appropriate data collection, storage and processing practises and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site. Sensitive and private data exchange between the Site and its Users happens over an SSL-secured communication channel and is encrypted and protected with digital signatures. 

 Links to Other Websites 
 This Website may, from time to time, provide links to other websites. We have no control over such websites and are in no way responsible for their content. This Policy does not extend to your use of such websites.  Users are advised to read the privacy policies or statements of other websites prior to using them. 

Changes of Business Ownership and Control 

We may, from time to time, expand or reduce our business and this may involve the sale and/or transfer of control of all or part of the Data provided by Users. Where this Data is relevant to any part of our business so transferred, it will be transferred along with that part and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was originally supplied to us. 

In the event that any Data submitted by Users is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.   

Controlling The Use of Your Data 

Wherever you are required to submit Data, you will be given options to restrict our use of that Data.  This may include the following: use of Data for direct marketing purposes, sharing your data with partner companies, IntRec members or Recruiters and sharing Data with third parties. 

 Your Right to Withhold Information 

You may access certain areas of our Sites and Apps without providing any Data at all. However, to use all features and functions available on our Sites and Apps you may be required to submit certain Data. You may restrict your internet browser’s use of Cookies. 

Accessing your own Data 

You have the right to ask for a copy of any of your personal Data held by us. 

Security 

Data security is of great importance to us, and to protect your Data, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the Data collected via our Sites and Apps. 
Specifically, we use the following systems.  
11.2.1 An SSL certificate is used to ensure that all personal information is only accessed via a secure connection (https).

  Cookies 

This Website may place and access certain first party Cookies on your computer. First party cookies are those placed directly by IntRec via our Sites and Apps and are used only by us.  We use cookies to improve your website experience and to expand our product and service offerings. We have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times. 
By using this Website, you may receive certain third-party Cookies on your computer. Third-party cookies are those placed by websites and/or parties other than us. Third party cookies are used on this Website for Analytics, Promotion, Affiliate and  advertising services, as detailed in full below. These cookies are not integral to the services provided by our Sites and Apps. 
All Cookies used by this Website are used in accordance with current  EU Cookie Law. 
Before any Cookies are placed on your computer, subject to sub-Clause 12.5 AND sub-Clause 12.8, you will be presented with a pop-up requesting your consent to set those Cookies. By consenting to the placement of cookies, you enable IntRec to provide you with the best possible experience and service.

You may, if you wish, deny consent to the placing of Cookies; however, certain features of our Sites and Apps may not function fully or as intended.  
Certain features of the Website depend on Cookies to function, and EU Cookie Law deems these Cookies to be “strictly necessary”.  These Cookies are shown below.  Your consent will not be sought to place these Cookies. You may still block these cookies by changing your internet browser’s settings as detailed below. 
The following first-party Cookies may be placed on your computer: 

Name of the Cookie 

Purpose 

Strictly Necessary 

IntRec tracker 

To ensure you have a solid user experience. 

Yes. 

IntRec 

To keep you logged in and record whether you have previously visited the site. 

Yes. 

 

and the following third-party Cookies may be placed on your computer: 

Name of the Cookie 

Provider 

Purpose 

Piwik 

Piwik.org 

Analytics 

Google Analytics 

Google 

Advertising and Analytics 

 

Our Sites and Apps use analytics services provided by Piwik.org and Google Analytics. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how Users use our Sites and Apps. This, in turn, enables us to improve our Sites and Apps and the services provided through the use of these Cookies, as detailed below; however, whilst our use of them does not pose any risk to your privacy or your safe use of the Website, it does enable us to continually improve our business. 

The analytics services used by our Sites and Apps use Cookies to gather the required information. Certain of these Cookies may be placed immediately when you decide to visit our Sites and Apps and it may not be possible to obtain your prior consent.  

The analytics services used by our Sites and Apps use the following Cookies: 

Name of Cookie 

First / Third Party 

Provider 

Purpose 

Google 

Third Party 

Google Analytics 

To monitor site usage 

Piwik 

Third Party 

Piwik.org 

To monitor site usage 

You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept Cookies, but this can be changed.  For further details,  please consult the help menu in your internet browser. 

You can choose to delete Cookies at any time; however, you may lose any information that enables you to access our Sites and Apps more quickly and efficiently, including, but not limited to, personalisation settings. 
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings. 

 Changes to this Policy 

We reserve the right to change this Policy as we may deem necessary from time to time or as may be required by law.  Any changes will be immediately posted on our Sites and Apps and you are deemed to have accepted the terms of the Policy on your first use of our Sites and Apps following the alterations